The description
Accountant Payable – Account Payable
Purpose of the position:
The Accounts Payable Accountant is responsible for ensuring prompt and accurate payment of all Khalifa University financial obligations to vendors under Accounts Payable.
Key roles and responsibilities:
- Review received AP invoices, match with purchase order, send invoices for end user department approval as per authority matrix.
- Record invoices in ERP system, ensure invoices are approved as per authority matrix and required supporting documents are available.
- Liaise with internal departments to obtain supporting documentation for payment processing to vendors and service providers.
- Process vendor invoices for payments, confirm entries, payment amounts and account numbers, calculate extensions and discounts, and issue account numbers for payment issuance.
- Check copies of Purchase Orders and all relevant documents received from Procurement and other departments to ensure they are issued in accordance with approved procedures, including verifying correct cost coding.
- Review vendor payment requests and other related payment documentation and verify all items listed against supporting documentation and verify proper and complete authorization to ensure accuracy and correctness of payment requests and preparation of payment vouchers and send them to
- supervisor for review to process payment by cheque, wire transfer or bank draft.
- Prepare payment – Cheques, bank transfer, online payment and follow-up activities such as signatures, payment confirmation, etc.
- Perform day-to-day payment transactions to vendors and coordinate mailing of payments made by cheque.
- Prepare monthly AP aging analysis and monthly accumulation report
- Prepare debit memos and monthly statements for debtor accounts for control and reconciliation purposes to ensure proper maintenance.
- Contacting suppliers to advise/clarify various accounting and financial matters includes preparing necessary correspondence in addition to requesting additional information from contractors/suppliers as needed.
- Monitoring of the closure of supplier advances.
- Periodically review the vendor register to check for duplication and completeness of data.
- Prepare contract progress reports outlining contract history, contract amount, amount paid and amount unpaid to assist the relevant department in approving payments.
- Prepare bank reconciliation statements at the end of each month.
- Prepare government reports (monthly bank position, monthly statistics and quarterly cash flow).
- Adhere to University information security and privacy policies and procedures and report breaches or other security risks accordingly
- Coordinate with other departments to facilitate the accomplishment of duties and responsibilities as required
- Perform any other task assigned by the supervisor
Qualifications
Qualifications required:
- A bachelor’s degree in a related field.
Qualifications & Experience:
UAE Nationals:
- A minimum of 0‐1 year of relevant experience
Expats:
- A minimum of 5 years of relevant experience.
If you need further assistance or have any problem with the online application, please do not hesitate to contact the recruitment team ([email protected]).
Main location: KUK – Khalifa University
Use: Specialist
Program: Usual
Gap: Standard
Type of employment: Full time
